Folio Features
Everything built into Folio.
Folio isn't just accounting software. It's the software, the help system, and the practice environment — together. Start with the core, expand as you grow, and never feel like you're on your own.
Live in Folio today
Transaction Engine
TruePost
Accounting logic that actually works.
TruePost is the double-entry accounting engine at the core of Folio. Every transaction — whether entered manually, imported from a bank feed, or scanned from a receipt — runs through TruePost and is posted against a real ledger automatically.
- Full double-entry accounting built in — no plugin required
- Real-time ledger updates across every workspace
- Bank-reconciliation ready — always in balance
- Complete audit trail on every entry and every change
- Supports both personal and enterprise workspaces
Two entry modes: Natural Language Entry — describe any transaction in plain English and Folio pre-fills the form from what it understands, ready for your review — or Expert Mode for full manual control of every debit and credit. Both route through TruePost.
AI Receipt Processing
TrueReceipt
Point. Scan. Done.
TrueReceipt uses AI to read, categorize, and match receipts to the right transaction. Stop keying in receipts by hand. Stop hunting through your email for attachments. Point your camera, and TrueReceipt handles the rest.
- AI-powered OCR — reads handwritten and printed receipts
- Automatic category suggestion based on vendor and amount
- Matches receipts to existing transactions or creates new ones
- Stores original receipt image in Vault for audit trail
- Works from mobile camera or file upload
File Management
Vault
Every file. Always findable.
Vault is the document layer inside Folio. Attach files to any transaction, entity, or workspace. Receipts, contracts, invoices, statements — everything lives where it belongs, organized by the structure of your business.
- Attach files to transactions, workspaces, or entities
- Automatic receipt storage from TrueReceipt
- Search across all attached documents
- Full version history on every file
- Shared access controls — right people, right documents
Entity Management
Multi-Entity Workspaces
One login. Every entity.
Folio supports both personal and enterprise workspace types. Manage your personal finances alongside multiple LLCs, partnerships, or corporations — all from a single login. Switch between entities instantly without losing context or confusing accounts.
- Personal and enterprise workspace types
- Instant context switching between entities
- Separate ledgers, separate data — clean at all times
- Unified dashboard showing totals across all entities
- Role-based access per workspace
CPA & Advisor Access
Accountant Portal
Give your CPA exactly what they need — nothing they don't.
Invite your accountant directly into Folio with a dedicated portal. Assign read-only or full access per workspace. Your CPA gets a clean view of the financials they need, without seeing unrelated entities or gaining admin permissions.
- Dedicated accountant login — separate from your credentials
- Read-only or full access per workspace
- Accountant sees only what they're assigned
- Activity log tracks all accountant actions
- Available on Studio, Atlas, and Sovereign plans
Reporting & Insights
Real-Time Dashboards
Numbers that actually tell you something.
Folio dashboards update in real time as transactions post. Track revenue, expenses, and balances across every workspace. Run reports by entity, date range, or category — and export them whenever your CPA or business partner needs a snapshot.
- Live totals — updates as transactions post
- Multi-entity consolidated view
- Revenue, expense, and balance trend charts
- Filterable by workspace, category, and date range
- Exportable reports for your accountant or partners
Inventory Management
Inventory Management
Real-time inventory management, tied directly to your books.
Inventory Management gives product-based businesses a real inventory layer inside Folio. Track stock levels, receive against purchase orders, adjust inventory, monitor movements, and flag low stock — all with every event posting automatically through TruePost so your books are always accurate.
- Item master with categories and units of measure
- Stock receiving with full Awaiting Receipt workflow
- Inventory adjustments and movement tracking
- Low stock alerts and COGS reporting
- Aging analysis
- Every inventory event posts through TruePost
Service Item Management
Services
Manage billable services across every market type.
Define service items in a unified catalog alongside your inventory products. Each service item anchors to a revenue COA account and supports optional variants — individual configurations each with their own label, price, and active status. On invoices, service lines post to revenue. On bills, service lines post to operating expenses. Available across all 18 market types including non-inventory businesses.
- Unified item catalog for inventory and service items
- Optional variants per service — label, price, and active status per variant
- Per-line revenue COA assignment on invoices
- Per-line expense COA assignment on bills
- Available across all 18 market types
Available now in beta
These features are live in beta and included with every Folio account. Try them today.
Folio Companion™
Accounting help that speaks plain English.
Most platforms leave you to figure things out alone. Folio Companion is built in from the start — step-by-step walkthroughs for every function, annotated screenshots, and field-level descriptions that explain what each input does and why it matters. Context-sensitive help surfaces automatically based on where you are in the platform. No searching. No reading through dense documentation.
- Step-by-step walkthroughs for every function with screenshots
- Field-level descriptions for every input in the platform
- Context-sensitive help — surfaces automatically as you navigate
- Plain-language accounting glossary for non-accountant operators
- Market-specific guidance tailored to your industry
- Video walkthroughs for complex workflows
- Module-level FAQs built from real support patterns
- Searchable index across all help content
- Guided onboarding checklist for new workspaces
Folio Draft™
Learn the platform without touching your books.
Folio Draft is a fully isolated environment where you can explore Folio without any risk to your live data. Pre-populated with realistic sample data, Draft gives you a safe space to try transactions, run reports, test workflows, and build confidence before working in a live workspace. New team members can learn the platform. Accountants can explore on behalf of clients. Anyone can test a workflow before running it for real.
- Fully isolated from your live workspaces — nothing crosses over
- Pre-populated with realistic sample data across all modules
- Full platform functionality — transactions, invoices, bills, reports, inventory
- Auto-wiped and refreshed every 48 hours
- Accessible any time from your account — not just during onboarding
- Included with every Folio account at no additional cost
What's coming to Folio
These features are in development and will activate directly inside Folio — no new tools, no separate logins.
Investment Tracking
The full portfolio picture.
Track holdings across asset classes — equities, real estate, private investments, and more. See your total net worth and portfolio allocation alongside your business financials, all inside Folio.
- Track equities, funds, real estate, and alternatives
- Portfolio allocation and performance over time
- Net worth view combining investments and business equity
- Integrates with Folio workspaces for a unified picture
- Automated valuation updates where available
Lending Management
Manage loans from both sides.
Manage loans whether you're the borrower or the lender. Track amortization schedules, interest accruals, payment history, and outstanding balances — and keep them in sync with the rest of your Folio books.
- Borrower and lender views in a single tool
- Amortization schedules with automatic interest accrual
- Payment tracking against outstanding principal
- Direct integration with TruePost for journal entries
- Great for private lending, seller financing, and business lines
Payroll Management
Full-cycle payroll for businesses that need it done right.
Full-cycle payroll end to end — from employee setup and pay period calculation to tax withholdings and direct deposit. Payroll entries post automatically through TruePost so your books are never out of sync.
- Full-cycle payroll for W-2 employees and 1099 contractors
- Federal and state tax withholding calculations
- Direct deposit support
- Automatic TruePost journal entries for every pay run
- Employee self-service for pay stubs and W-2s
Mileage Tracking
Stop leaving deductions on the table.
Log business mileage automatically or manually. Every trip is categorized, stored, and ready to export at tax time. For business owners and self-employed individuals, Roam ensures every deductible mile is captured.
- Automatic trip detection via mobile
- Manual trip entry for quick logging
- Business vs. personal trip classification
- IRS-standard mileage rate calculations
- Exportable log for tax preparation
The software, the help, and the practice space. All included.
Other platforms give you software and a knowledge base. Folio gives you a complete system for getting up and running with confidence — even if you've never touched accounting software before.
Folio Companion™ guides you through every function in plain language, with screenshots and field-level explanations built directly into the platform. Folio Draft™ gives you a fully isolated environment to practice, test, and explore without touching your live books.
Enterprise accounting capability. Human-scale onboarding. One platform.
Finance, finally in one place.
Join the people already using Folio to run their finances with clarity, confidence, and one less headache.